Smart rules

Reduce risks by automatically notifying of updates and registrations at a specified time

Rules can be configured for automatic notifications, such as “update and register at a specified time and date.” For example, if a contract is saved, fields such as contract start date and contract renewal date can be created, and a smart rule to “notify me by email one month before the renewal date” can be set to reduce the risk of forgetting to renew a contract.

Automated workflow

Convert to PDF and automatically send in addition to uploading

Rules can be configured for files to automatically perform workflow tasks. For example, when a file is uploaded to a specific folder, a rule could be set to automatically “obtain supervisor approval > convert to PDF after getting approval > email to the customer.” The only thing the user has to do is upload the file.

File version management

Automatic version management for old files

When a file with the same filename is uploaded, the original file is automatically retained as an old version. This makes it possible to record who made what changes and when, and also allows the old versions of files to be obtained as needed. By using the archive feature, it is possible to configure the automatic deletion of old files, automating management.

File lifecycle management

Users are freed from the task of organizing old files

By specifying retention periods by year, month, week or day in advance, when the designated period of time has passed, the file can be automatically archived, sent to the recycling bin, deleted, or otherwise processed.